Accounts Receivable Specialist

Reports to: Controller
Position Group: Support Staff
Status: Full Time (1.0FTE) continuing after successful probationary period

The role:

This position provides financial and operational support to the Controller and Chief Finance Officer.


Revenue Analysis

  • Preparation of accounts receivable and general related accounting activities.
  • Set-up and maintain accounts, including monthly recurring charges for tuition, mandatory transportation, bus and laptop fee charges.
  • Liaise with parents regarding fees, payments and respond to queries.
  • Prepare and distribute Statements of Accounts on monthly basis.
  • Pursue overdue accounts and follow up on NSF cheques.
  • Billing of miscellaneous charges and Tweeds and More invoices.
  • Invoice and process monthly benefits payments for retired staff and staff on maternity leave.
  • Preparation (including data input) and distribution of March, June and September invoices for tuition, mandatory transportation, bus and laptop fees.
  • Process pre-authorized payment and Visa for auto payments on tuition, mandatory transportation, bus and laptop fees.
  • Process funds raised by students.
  • Maintenance and preparation of registration, tuition and bus summary spreadsheet.
  • Assist in preparation of registration forms and distribution of forms to parents.
  • Other revenue analysis as assigned.

Financial Compliance and Control

  • Support annual financial statement audit preparation including reporting through PWC Client Connect.
  • Support other regulatory audits as/when required including WCB, CRA, Alberta Education.
  • Support annual budget development support.
  • Periodic forecast and variance analysis.

Donor Support

  • Query development and reporting.

Cash Management

  • Collection of accounts receivable.
  • Prepare weekly bank deposits (cheques, VISA, pre-authorized) for the School and Foundation.


  • Provide backup to the reception area on an as needed basis.
  • Support other major projects and initiatives as assigned.

Experience, Skills, Technical and Behavioural Competencies:

  • Business College Diploma with training in clerical accounting functions.
  • 2+ years’ experience in a similar role.
  • Computer skills in accounting software, word processing and spreadsheets and email.
  • Experience in Blackbaud would be an asset.
  • Excellent communication and interpersonal skills.
  • Attention to detail, accuracy of computer information.

Application Instructions:

Applications must contain a cover letter, your resume and the names and contact information for three work-related references one of which must be a direct supervisor (your references will not be contacted without your prior consent). Please submit your application via email to with the position noted in the subject line. Please do not send documents via OneDrive or other cloud-based services and please do not send letters of reference, evaluations, and/or transcripts unless asked to do so.

Applications will be reviewed as received and interested applicants are strongly encouraged to apply early as the position may be filled as soon as a qualified candidate is selected. 

We thank all those who apply, but only those selected to participate in the next phase of our interview process will be contacted.

Strathcona-Tweedsmuir School provides a welcoming environment for all employees and encourages diversity among staff and students as part of our commitment to the Alberta Human Rights Act.

Accounts-Receivable-Specialist-October-2022.pdf [232 KB]
Last Changed: Oct 20, 2022 03:30pm