Accounts Receivable Specialist

Reports to: Controller
Position Group: Support Staff
Status: Full Time (1.0FTE) continuing after successful probationary period

The role:

This position provides financial and operational support to the Controller and Chief Finance Officer.

Responsibilities:

Revenue Analysis

  • Preparation of accounts receivable and general related accounting activities.
  • Set-up and maintain accounts, including monthly recurring charges for tuition, mandatory transportation, bus and laptop fee charges.
  • Liaise with parents regarding fees, payments and respond to queries.
  • Prepare and distribute Statements of Accounts on monthly basis.
  • Pursue overdue accounts and follow up on NSF cheques.
  • Billing of miscellaneous charges and Tweeds and More invoices.
  • Invoice and process monthly benefits payments for retired staff and staff on maternity leave.
  • Preparation (including data input) and distribution of March, June and September invoices for tuition, mandatory transportation, bus and laptop fees.
  • Process pre-authorized payment and Visa for auto payments on tuition, mandatory transportation, bus and laptop fees.
  • Process funds raised by students.
  • Maintenance and preparation of registration, tuition and bus summary spreadsheet.
  • Assist in preparation of registration forms and distribution of forms to parents.
  • Other revenue analysis as assigned.

Financial Compliance and Control

  • Support annual financial statement audit preparation including reporting through PWC Client Connect.
  • Support other regulatory audits as/when required including WCB, CRA, Alberta Education.
  • Support annual budget development support.
  • Periodic forecast and variance analysis.

Donor Support

  • Query development and reporting.

Cash Management

  • Collection of accounts receivable.
  • Prepare weekly bank deposits (cheques, VISA, pre-authorized) for the School and Foundation.

Other

  • Provide backup to the reception area on an as needed basis.
  • Support other major projects and initiatives as assigned.

Experience, Skills, Technical and Behavioural Competencies:

  • Business College Diploma with training in clerical accounting functions.
  • 2+ years’ experience in a similar role.
  • Computer skills in accounting software, word processing and spreadsheets and email.
  • Experience in Blackbaud would be an asset.
  • Excellent communication and interpersonal skills.
  • Attention to detail, accuracy of computer information.

Application Instructions:

Applications must contain a cover letter, your resume and the names and contact information for three work-related references one of which must be a direct supervisor (your references will not be contacted without your prior consent). Please submit your application via email to careers@sts.ab.ca with the position noted in the subject line. Please do not send documents via OneDrive or other cloud-based services and please do not send letters of reference, evaluations, and/or transcripts unless asked to do so.

Applications will be reviewed as received and interested applicants are strongly encouraged to apply early as the position may be filled as soon as a qualified candidate is selected. 

We thank all those who apply, but only those selected to participate in the next phase of our interview process will be contacted.

Strathcona-Tweedsmuir School provides a welcoming environment for all employees and encourages diversity among staff and students as part of our commitment to the Alberta Human Rights Act.

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Accounts-Receivable-Specialist-October-2022
Accounts-Receivable-Specialist-October-2022.pdf [232 KB]
Last Changed: Oct 20, 2022 03:30pm